Management Assistant
Ref: MA/CO-BA/0723

BrandActiv is seeking for a dynamic and proactive Management Assistant to provide full administrative support (clerical and project-based) to the Chief Operating Officer.

Reporting to the Chief Operating Officer, the job incumbent will be mainly required to:

• Manage the COO’s calendar and coordinate meetings and appointments.
• Organise business travels – local or international.
• Collaborate with Head of Departments and provide administrative support for cross functional assignments.
• Coordinate with commercial heads to consolidate monthly sales reports and yearly commercial contracts.
• Screen phone calls, enquiries, requests and handle them appropriately according to urgency and importance.
• Assist in meetings as assigned, take minutes of meetings and follow up on actions agreed.
• Prepare and modify various documents including correspondences, agendas, reports and minutes.
• Maintain and improve electronic and hard copy filing system and keep all records in a well organized and structured manner.
• Collaborate with business units, service providers and business partners as may be required.
• Write, prepare, modify, update or review COO’s communication and/or presentations.
• Manage and coordinate projects, events and initiatives as assigned by the Chief Operating Officer.

• Diploma in Secretarial duties or in Business Administration.
• Above 5 years experience as a Confidential Secretary or administrative role

• Excellent oral and written communication required (Both English and French)
• Ability to operate with the highest levels of discretion and confidentiality
• Ability to develop and maintain effective working relationships at all levels
• Excellent organizational, planning and time management skills coupled with a strong sense of autonomy, flexibility, agility and resilience.
• Proactive with a Service Excellence approach